Creating an Autoresponder

Last modified: July 21, 2020
Estimated reading time: 3 min

Autoresponder is the most widely used feature besides a broadcast email in the email marketing world. With an autoresponder, you can send a series of emails automatically. Usually, this autoresponder is used to greet the new subscriber automatically after he has filled in the active form. So every time you get a new subscriber you don’t need to send the email manually again.

Creating an Autoresponder

For understanding how to create an autoresponder on KIRIM.EMAIL are as follows:

Step 1
Open the KIRIM.EMAIL application page, then log in with your username and password.
Step 2
After entering the application page, click the Autoresponders menu..
Step 3
After that you will be directed to the Manage Autoresponders page. Click the New Autoresponders button on this page to start creating a new e-mail autoresponder.
Step 4
Then you will go to the Create New Autoresponder page as shown below. On this page there are quite a number of panels. However, on this page basically there are only two main panels, namely Content and Settings. For more details, please consider the following explanation:

Content Tab

Content tab is the column that relates to the contents of your autoresponder email. On this content tab there are only two columns namely sequence email column and preference email column.

Sequence Email Column

In this sequence email column section contains the order in which the email content will be sent by the autoresponder. The system will only sent emails that have a “PUBLISHED” status marked by the loss of the “DRAFT” sign in this sequence email. Then the system will also send e-mails according to the order in which they are sent. By default there are 4 draft e-mails that you can use. To see the draft, you can click on each sequence of e-mails and as a distinction for the e-mails that you are currently opening with those that are not marked >>. If you want to add the next sequence email, you can click +Add Email button at the bottom.

Preference Email Column

Next we enter the preference email column. On this page you can set up an autoresponder email based on your needs. So here we will only convey the broad outline. There are several sections in this preference email column, including:

  • Status. In this section there are only two contents, namely DRAFT and PUBLISHED. The system will only send autoresponders whose status is PUBLISHED.
  • Delay sending by and Unit. This part even if divided into two parts but still one unit. In the “Delay sending by” you can fill it with numbers ranging from 0 to infinity. Whereas in the unit section, there are 2 choices. The choices are Day(s) as default and Hour(s). So if you fill in the delay sending by number 2 and the unit with Day(s) then that means the system will send your email 2 days after the last emails were sent. You rare free to specify a value, but for the first email we recommend filling in the delay sending by 0 and the unit Day(s). So as soon as someone enters their email address on your form, that person can immediately receive an email from you immediately.
  • Preview button. This section is used to see how you will send emails to your subscribers..
  • Email Subject. Please fill this section with your subject email.
  • Email Content. Please enter the contents of the email that you want to send in this section. Now you have the email template. You can customize it with existing templates.

Setting Tab

On this page you can set up toward the autoresponder. There are several sections you can adjust, including:

  • Autoresponder status. The choices are only two namely STOP and RUNNING. To make your autoresponder still running, please change its status to Running. Vice versa, if you want to stop the autoresponder, change the status to Stop.
  • Autoresponder title. Enter the tittle of your autoresponder in this section. This will not affect the email that will be received by subscribers. This serves to distinguish one autoresponder from another and facilitate search only.
  • Email sender. Please choose an email address as the sender of your autoresponder.
  • Send to existing recipient in list. This section works to send an autoresponder email to an email address that is already on the list that you selected before this autoresponder was created. For example, on January 1, 2019 you created an email form and list. As of January 31, 2019 there were already 100 subscribers on the list. Then on February 1, 2019 you decided to make a new autoresponder. So that subscribers who enter after February 1, 2019 will automatically receive your autoresponder email. While the subscribers who enter between 1st to 31st of January 2019 naturally do not receive your aoutoresponder email. However, by activating the Send to existing recipient in this list feature, subscribers who enter before February 1, 2019 can also receive an autoresponder email that you created.
  • Select list. In this section you can choose which lists will receive e-mails that you have created on this autoresponder.
Step 5
After finishing everything, then click the SAVE ALL button in the top right corner.


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